1st Directory/1st Meeting

From Wikimedia Hong Kong, the Local Wikimedia Chapter in Hong Kong

Agenda

Announcements

• Official Announcements of the 1^st Directory Elections

Elections & Taking Directorial Oath

• Election of the President of the 1^st Directory
• The President-elect takes the presidential oath
• Election of the Deputy President of the 1^st Directory
• The Deputy President-elect takes the deputy-presidential oath

Appointments & Directorial Oaths

• Appointment of the Secretary of the 1^st Directory
• The Secretary-designate takes the secretarial oath
• Appointment of the Treasurer of the 1^st Directory
• The Treasurer-designate takes the treasurial oath
• The remainder directors-elect take the directorial oaths

Discussions

• Confirmation on Annual Agenda
• Reorganization & Deconcentration on the executive
  • Confirmation of the Deconcentration of the executive
  • Formation of the Advisory Board
  • Formation of the Treasury
  • Formation of the Communications Commission, from the Communication Commitee
  • Formation of the the Outreach Commission, from the Task Force for Chinese Wikimedia Conference 2009
  • Appointment of the Commissioner for the Communications Commission and the Commissioner for the Outreach Commission
  • Invitations for the adviser in the Advisory Board, and for the Secretariat, the Treasury, the Communications Commission, and the Outreach Commission
  • Appointments of the Administrative Assistants for the Advisory Board, the Secretariat, the Treasury, the Communications Commission, and the Outreach Commission.

Gratitude & Appreciations

• Gratitude & Appreciations from the guest
  • Haggen So, Project Manager of Creative Commons Hong Kong
  • Philip Tsoi, Time To Live Limited

Other Issues

Date of Next Meeting

The Secretariat
Wikimedia Hong Kong

Pending Report of proceedings

Present

• Yu Jeromy CHAN, President
• Yu Hin LAI,Deputy President
• Yee Yan LEE, Secretary
• Chi Wai Terence YUEN, Treasurer
• Chi Fung CHEUNG
• Sheung Chun SO

In Attendance

• Wing Fung SIU,
  • Moderator Pro tempore
  • President of the Electoral Affairs Committee
• Pak Yiu YICK, Member of the Electoral Affairs Committee
• Cham Yin TSUI, Member of the Electoral Affairs Committee
• Ting Fung WONG, Member of the Electoral Affairs Committee
• Hau Heng Haggen SO
• Pak San CHAN
• Hok Sam CHAN
• Tze Yan Chan

Moderator pro tempore

• As the President of the directory yet to be elected, the President of the Electoral Affairs Committee, Siu Wing Fung, acted as the Moderator Pro tempore of the meeting,
  • to preside the meeting until a President of the directory was elected,
  • to announce the result of the election officially,& host the election of the President of the directory.

Announcements

• Official Announcements of the 1st Directory Elections
• Wing Fung Siu, President of the Electoral Affairs Committee, announced officially the candidates below is elected as the Directors of Wikimedia Hong Kong, for a two-year-term since the day of this meeting

• • Chi Fung CHEUNG
  • Chi Wai Terence YUEN
  • Yu Hin LAI
  • Yu Jeromy CHAN
  • Yee Yan LEE
  • Sheung Chun SO

Elections

• Election of the President of the 1st Directory
  • Yu Jeromy Chan, was nominated by C. F. Cheung Seconded by Terence Yuen
  • Yu Jeromy Chan took the presidential oath, administrated by Wing Fung Siu, President of the Electoral Affairs Committee

Jeromy Chan presided the meeting as the President.

• Election of the Deputy President of the Provisional Directory
  • Yu Hin LAI was nominated by Terence Yuen, Seconded by S. C. So
  • Yu Hin LAI was elected Deputy President as the only candidate with no objections
  • Yu Hin LAI took the deputy-presidential oath, administrated by President Yu Jeromy Chan

Appointments & Directorial Oaths

• Appointment of the Secretary of the 1st Directory
  • Yee Yan Lee, was appointed by Jeromy Chan
  • Yee Yan Lee took the secretarial oath, administrated by President Yu Jeromy Chan
• Appointment of the Treasurer of the 1st Directory
  • Terence Yuen, was appointed by Jeromy Chan
  • Terence Yuen took the treasurial oath, administrated by President Yu Jeromy Chan
• The remainder directors-elect took the directorial oath
  • Chi Fung Cheung and Sheung Chun So took the directorial oaths, administrated by President Yu Jeromy Chan

Discussions

• Confirmation on Annual Agenda
  • The Directory discussed for the annual agenda, including items below
    • Normalization of the Management structure of the Chapter
    • Chapter agreement and Fund-raising agreement with the chapter
    • Supporting the organization of Chinese Wikimedia Conference 2009 in Macau
    • Hosting events for fund-raising, for members, and member recruitment.
    • Continue to get engaged with different sectors, especially to IT and Education sectors.
  • Resolution : All present directors confirmed Annual Agenda.

• Reorganization & Deconcentration on the executive
  • Jeromy Chan propose:
    • The Deconcentration of power to the Executives, including formation of New Commissions
    • Continuation of the Secretariat
    • Formation of the Advisory Board.
    • Formation of the Treasury.
    • Formation of the Communications Commission, from the Communication Committee.
    • Formation of the Outreach Commission, from the Task Force for Chinese Wikimedia Conference 2009.
    • Resolution: All present directors approved the Reorganization & Deconcentration proposals

Secretariat

• Invitations for the advisor for the Secretariat
  • President Yu Jeromy Chan wish to invite Wing Fung SIU as the advisor for the Secretariat
  • Resolution: All present directors confirmed that Wing Fung SIU was invited advisor for the Secretariat.
• Appointments of the Administrative Assistants for the the Secretariat
  • President Yu Jeromy Chan wish to appoint Cham Yin Tsui and Pak San CHAN as the Administrative Assistants for the Secretariat
  • Resolution: All present directors confirmed that Cham Yin Tsui and Pak San CHAN were appointed as Administrative Assistants for the Secretariat.

Treasury

• Appointments of the Administrative Assistants for the Treasury
  • President Yu Jeromy Chan wish to appoint Tsz Yan CHAN as the Administrative Assistant for the Treasury
  • Resolution: All present directors confirmed that Tsz Yan CHAN was appointed as Administrative Assistant for the Treasury.

Communications Commission

• Appointment of the Commissioner for Communications
  • President Yu Jeromy Chan wish to appoint Sheung Chun So as the Commissioner for Communications
  • Resolution: All present directors confirmed that Sheung Chun So was appointed Commissioner for Communications.
• Invitations for the advisor for the Communications Commission
  • President Yu Jeromy Chan wish to invite Ben Cheng and P.Y. Yick as the advisors for the Communications Commission
  • Resolution: All present directors confirmed that Ben Cheng and P.Y. Yick was invited advisor for the Communications Commission.
• Appointment of the Administrative Assistants for the Communications Commission
  • President Yu Jeromy Chan wish to appoint H. S. CHAN as Administrative Assistant for the Communications Commission .
  • Resolution: All present directors confirmed that H. S. CHAN was appointed as Administrative Assistant for the Communications Commission.

Outreach Commission

• Appointment of the Commissioner for Outreach
  • President Yu Jeromy Chan wish to appoint Chi Fung Cheung as the Commissioner for Outreach
  • Resolution: All present directors confirmed that Chi Fung Cheung was appointed as the Commissioner for Outreach.
• Invitations for the advisors for the Outreach Commission
  • President Yu Jeromy Chan wishes to invite Charles Mok, Haggen So and Nelson Tam as the advisors for the Outreach Commission.
  • Resolution: All present directors confirmed that Charles Mok , Haggen So and Nelson Tam are invited as advisors for the Outreach.
• Appointment of the Administrative Assistants for the Outreach Commission
  • President Yu Jeromy Chan wishes to appoint T. F. Wong as Administrative Assistant for the Outreach.
  • Resolution: All present directors confirmed that T. F. Wong was appointed as Administrative Assistant for the Outreach Commission.

Advisory Board

• Invitations for the Chief Advisor & Convener of the Advisory Board
  • President Yu Jeromy Chan wish to invite Chiu Yin Shek as the Chief Advisor in the Advisory Board, Wing Fung SIU as the Convener of the Advisory Board
  • Resolution: All present directors confirmed that Chiu Yin Shek was invited Chief Adviser of the Advisory Board, Wing Fung SIU as the Convener of the Advisory Board
• Confirmation of the Members of the Advisory Board
• Resolution: All present directors confirmed that all the Honorary members and advisors of the Executives will be enlisted in the Advisory Board.
• Appointments of the Administrative Assistants for the Advisory Board
  • President Yu Jeromy Chan wish to appoint Yuuji Izumo as Administrative Assistant for the Advisory Board
  • Resolution: All present directors confirmed that Yuuji Izumo was appointed as Administrative Assistant for the Advisory Board.

Gratitude & Appreciations

• Gratitude & Appreciations from the guest Haggen So, Project Manager of Creative Commons Hong Kong

AOB

• Changing the Bank Signatories
  • Resolution: After discussions, All present directors agreed that the method of operation of the company's HK$ Current Account No 258-10-227891-9 and HK$ Saving Account No 258-20-900305-8 , opened with the Chong Hing Bank Limited, Causeway Bay , Hong Kong, be canceled and revoked and that in the future the said account be operated by any two from below six directors Yu Jeromy CHAN, Chi Fung CHEUNG, Yu Hin LAI, Yee Yan LEE, Chi Wai Terence YUEN and Sheung Chun SO.

• Electoral Affairs Committee
  • Wing Fung Siu, President of the Electoral Affairs Committee, reported to the directory that the committee had received the complains on misbehavior of particular members of the Chapter, in breach with the regulations for the Directorial Election, set up by the committee before.
  • Resolution : All present directors confirmed that the term of service for the committee members would be extended until such controversies resolved.

Date of Next Meeting

• Next meeting will be scheduled in August 2009
• The Meeting was concluded in 16:40 HKT